The Commercial Contracting & RFP Specialist is responsible for supporting several commercial programs on behalf of sales and marketing. This includes but is not limited to RFI/RFP (Request for Proposal) process, GPO and Master Purchase Agreements (MPA), NK financing and leasing programs, lead generation programs, and necessary price file updates. Responsible for submitting accurate data on a timely basis to complete Company’s responses to financing requests, RFPs, RFQs, RFIs and GPO/MPA agreements. Key success factors include the ability to partner with sales, marketing, legal, finance, and other internal teams from various departments to review, draft, and complete timely and accurate submissions.

Essential Functions and Main Duties

• Request for Proposals (RFPs):
  • Responsible for all aspects of proposal submissions, ensuring responses adhere to requirements for the solicitation.
  • Use established RFP tools and process
  • Complete and submit all responses in an accurate, timely, and competitive manner within the Company’s compliance framework.
  • Track all RFPs, including date due, date submitted, quote #, price quoted, and NK wins and losses, and share data within the commercial team.
  • Manage proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval. Ensure time is allocated for secondary review of the final draft by SME experts before submission to the Hospital.
  • Submit complete documents into Agiloft per NKA’s contract policy and procedure
• GPO Contracts:
  • Support the GPO Executive Director with GPO solicitation submissions to ensure responses adhere to all aspects of the solicitation. Take the lead in preparing routine and complex responses for proposals and contracts for review.
  • Create tools to effectively administer the GPO process and price file updates.
  • Complete all GPO responses in an accurate, timely, and competitive manner within compliance framework.
  • Track all GPOs including date due, date submitted, qute #, price quoted, and NK awards and non-awards.
  • Manage proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval. Ensure time is allocated for review by SME experts of the final draft before submission to the GPO.
  • Work closely with the GPO Executive Director and quoting team to ensure price file updates are current and accurate.
  • Provide Quarterly price file updates to GPOs on a rolling schedule including but not limited to product deletions and additions.
  • Submit complete documents into Agiloft per NKA’s contract policy and procedure.
• Master Purchasing Agreements (MPAs):
  • Work with the Sales to draft all business requirements for MPAs.
  • Ensure that discount pricing offered follows existing commercial agreements and limits
  • Complete and submit business requirement using RMPA document to DocuSign for sign off by appropriate leaders based on company defined approval requirements.
  • Submit MPA business terms int Agiloft for Legal to draft MPA per NKA’s contract policy and procedure.
  • Review draft MPA with assciated sales team member for accuracy before sending to customer. Work with sales team to resolve or negotiate red lines to business terms and communicate those to Legal for inclusion into agreement draft.
  • Once MPA is executed, provide all necessary information to the quoting team to ensure contract is loaded into quote tool and SAP.
• Leasing and Financing Programs
  • Support commercial activities around financing and leasing activities.
  • Deliver custmer facing proposals for financing and leasing proposals in a timely manner.
  • Manage apprval process with sales and finance to provide solutions that meet customer needs and the financial requirements of NKA.
• Develop reporting and metrics to track and communicate submissions and status to management.
• Adhere to all company policies, procedures, and business ethics codes.
• Duties may be modified or assigned at any time based on business need.

Qualifications

Education / Certification / Experience Required

• Associate degree in administration, business or related discipline; relevant education and experience accepted in lieu of degree
• 3+ years of related experience, preferably in medical device industry
• Experience working with GPO contracts, master purchase agreements, and price files preferred
• Level and compensation depends on location, experience, education and skills

Competencies Required

• Develop and maintain thorough knowledge of the company, services, and product lines, including the basics of our various patient monitoring, neurology, and ventilation products
• Excellent written, verbal communication and proofreading skills in English
• Proficient in MS Word, Excel, PowerPoint, CoPilot, and other MS Office applications
• Detail-oriented, with strong skills in data management and research
• Must possess ability to meet strict deadlines in a dynamic environment
• Able to work effectively both independently and in a collaborative team environment
• Efficient time management, adapting to changing requirements, deadlines and priorities as needed.
• Ability to adjust as business objectives, priorities and processes change
• Must be able to communicate verbally and in writing, and to receive and understand verbal and written instructions in English

Compensation

The anticipated range for this position is $85,000 to $115,000. Actual placement within the range is dependent on multiple factors, including but not limited to skills, education, experience and location.

Perks and Benefits

Visit our Career page to learn more about Perks & Benefits and working at Nihon Kohden America

Working Conditions

Schedule: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday–Friday, unless otherwise stated by the department manager. Holiday, weekend, and evening work hours may be required. Regular hours may vary due to the needs of the organization or department and are subject to change at any time at the Company’s discretion.

Physical: Generally may require some reaching, bending, stooping, squatting, crawling, kneeling, pushing, pulling, lifting, carrying up to 20 pounds, finger dexterity, repetitive motions, standing, walking, sitting, hearing, visual acuity, color vision. More specific details may be provided as needed or requested.

Travel: Minimal

Access to Customer Sites: Not Required

Nihon Kohden America is committed to maintaining a professional and respectful workplace free from discrimination, harassment, and retaliation and welcomes all qualified candidates to apply. Employment decisions are based on qualifications, experience, and business needs, without regard to legally protected characteristics. This policy applies to all employment actions, including recruitment, hiring, promotion, compensation, training, and other workplace practices.

Nihon Kohden America complies with all applicable federal, state, and local laws regarding equal employment opportunity. Employees and applicants will not be subject to harassment or retaliation for asserting their legal rights. Questions or concerns regarding this policy may be directed to Human Resources at HREmployeeServices@nihonkohden.com.