Recruiting Coordinator supports the company’s recruiting function by proactively identifying qualified talent, screening applicants, coordinating interviews, and contributing to a positive candidate experience. This position plays a critical role in reducing time-to-fill and ensuring high-quality hires by contributing to an effective and consistent recruitment process.

Essential Functions and Main Duties

• Source passive and active candidates through job boards, referrals, and other channels.
• Review incoming applications and resumes to identify qualified candidates.
• Coordinate and schedule phone screens, interviews, and travel arrangements as needed.
• Maintain accurate candidate records and status updates in the Applicant Tracking System (ClearCompany).
• Post open positions across internal and external job boards in a timely and consistent manner.
• Draft offer letters and initiate background checks and other pre-employment steps.
• Assist with updating job descriptions in collaboration with hiring managers and HR.
• Provide an excellent candidate experience through responsive communication and coordination.
• Track and report on sourcing activity and pipeline status.
• Support recruitment marketing and employer branding efforts as needed (e.g., school and community connections, social media, internal campaigns).
• Participate in process improvement initiatives related to recruiting operations.
• Adheres to all company policies, procedures, and business ethics codes.
• Duties may be modified or assigned at any time based on business need.

Qualifications

Education / Certification / Experience Required

• 2+ years of experience in recruiting coordination, sourcing, or HR support.
• Strong organizational skills and attention to detail.
• Proficiency with applicant tracking systems and MS Office.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience in medical device, life sciences, or healthcare industries preferred.
• Level and compensation depend on location, experience, education and skills.

Competencies Required

• Proactively identifies opportunities and takes action without waiting for direction.
• Carefully manages data, documents, and communications with accuracy.
• Clear and professional communication with candidates, hiring managers, and team members.
• Comfortable working in an evolving environment and shifting priorities.
• Handles sensitive information with discretion and integrity.
• Prioritizes a positive and respectful candidate and stakeholder experience.
• Must be able to communicate verbally and in writing, and to receive and understand verbal and written instructions in English.
• Able to work effectively both independently and in a collaborative team environment.

Compensation

The anticipated hourly range for this position is $30.00 to $40.00. Actual placement within the range is dependent on multiple factors, including but not limited to skills, education, experience and location.

Perks and Benefits

Visit our Career page to learn more about Perks & Benefits and working at Nihon Kohden America

Working Conditions

Schedule: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday–Friday, unless otherwise stated by the department manager. Holiday, weekend, and evening work hours may be required. Regular hours may vary due to the needs of the organization or department and are subject to change at any time at the Company’s discretion.

Physical: Generally, may require some reaching, bending, stooping, squatting, crawling, kneeling, pushing, pulling, lifting, carrying up to 20 pounds, finger dexterity, repetitive motions, standing, walking, sitting, hearing, visual acuity, color vision. More specific details may be provided as needed or requested. Reasonable accommodation may be requested by contacting Human Resources.

Travel: Minimal

Access to Customer Sites: Not Required

Nihon Kohden America is committed to maintaining a professional and respectful workplace free from discrimination, harassment, and retaliation and welcomes all qualified candidates to apply. Employment decisions are based on qualifications, experience, and business needs, without regard to legally protected characteristics. This policy applies to all employment actions, including recruitment, hiring, promotion, compensation, training, and other workplace practices.

Nihon Kohden America complies with all applicable federal, state, and local laws regarding equal employment opportunity. Employees and applicants will not be subject to harassment or retaliation for asserting their legal rights. Questions or concerns regarding this policy may be directed to Human Resources at HREmployeeServices@nihonkohden.com.